Application for Wilderness Festival 2018

Join us for the 8th season of Wilderness, a festival devoted to providing guests with the cream of the street food crop, handpicked with every cuisine imaginable. We are looking for food traders from all types of cuisines who are serving up the highest quality food and are passionate about what they do. You'll be serving a discerning, foodie crowd who will expect the best and you'll be part of a food lineup that includes the biggest names in the business.

When

Load in: You will be given a time slot Monday - Wednesday

Show Dates: Thursday 2nd - Sunday 5th Aug 2018

Load out: Monday 6th August

Applications close: 31st January 2018
 

Where

Cornbury Estate, Charlbury, Oxfordshire

Fees

Fees are commission based (on net sales) with deposits based on pitch size, location and output

All traders will be invoiced a non refundable deposit payable in advance that will be deducted from the final licence fee owed. This deposit amount is dependant on offering of the individual trader and will be confirmed directly by the Eat Me Drink Me team.

Electricity fee TBC

If you would like to apply for a pitch at this event, please complete the application form below - you will need to include your Eat Me Drink Me (EMDM) reference number to complete your application. 

Once we have receive the form, we will send you a unique email address to send your relevant documentation and images to - we will not be able to consider your application without this information.

If your application is successful we will contact you via email to confirm the booking by 28th Febraury 2018.  We will also supply you with terms for payment of the non-refundable deposit, power fee, cancellation fees and our standard terms and conditions which must be signed by you in order to trade with us.  There may also be a specific agreement supplied for certain events and/or venues - any terms or conditions listed in this document will supersede the standard Eat Me Drink Me ones.

If you have any questions please email Wilderness@eat-me-drink-me.co.uk.


Other

£100 cash litter bond payable on arrival

Option to sell soft drinks at additional cost

No vinyl or PVC signage permitted. You will be required to provide images of your planned branding and menu for sign off. And adhere to brand guidelines detailed below.

 

 

Brand Guidelines
Maintaining the Wilderness brand has a strong influence on determining the traders that will be successful in their application to trade at the festival. Before applying please take a few minutes to read through the Wilderness brand guidelines to ensure you are happy you can fulfil this criteria.
Contact information
Name *
Name
If you haven't got a unique trader code, please complete the registration form first. If you can't remember your unique trader code, please get in touch - info@eat-me-drink-me.co.uk
Event details
Festival Dates
About your stall/truck
Please note if you are trading from a vehicle once these are sited by the Eat Me Drink Me team they cannot be moved for any reason.
Please list dimensions in metres (frontage x depth) If you work outside of the unit or need space for access please list the details here.
If you will need to have a back up vehicle and/or a gazebo please list the details here
Please list dimensions in metres (frontage x depth) This should be the total of your stall/ truck dimensions and your back up vehicle/ gazebo dimensions.
Do you cook using gas? *
Do you require electricity? *
Power Requirements *
Eg. 1 x 16 amp or 1 x 32 amp
(This can be amended at a later date)
(This can be amended at a later date)
Have you traded at Wilderness before *
Your Food
Do you provide any of the following?
Please tick all that apply
Please give as much information as possible about your concept, menu and ethos.
Indicate any vegetarian, vegan, dairy free or gluten free items.
Do you want to sell soft drinks?
The will be a fee payable to the bar operator. Please enquire.
Documents
Do you have valid documentation? You will be contacted to provide copies of the below documents.
HACCP or other food safety procedures? *
Risk Assessment *
For your stall, including a section specifically for fire
Public & employer's liability insurance *
Public liability insurance up to £5,000,000 GBP and Employers liability insurance to £10,000,000 GBP
Electrical & Gas Safety Certificates
LPG only - we do not have storage space for spares on site
Evidence of Local Authority Registration *
Council Food Hygiene Star Rating (Scores on the Doors) *
Personal Food Hygiene Certificate (level 2 or above)? *
Health and Safety policy / Company Safety Statement
If you have 5 or more employees
Are you able to separate your food waste?
IE Wood / Biodegradable
Please ensure you have read the relevant details for each event to be aware of facilities available and requirements for each one.
Terms & Conditions *
By ticking the checkbox below you agree to Eat Me Drink Me's Terms and Conditions

Have you registered?

Please make sure you have registered to be an Eat Me Drink Me trader before completing the event application form. You will then be sent an email confirming your Unique Trader Code.