Application for Wilderness Festival 2019

Join us for the 9th season of Wilderness, a festival devoted to providing guests with the cream of the street food crop, handpicked with every cuisine imaginable. We are looking for street food traders from all types of cuisines who are serving up the highest quality food and are passionate about what they do. You'll be serving a discerning, foodie crowd who will expect the best and you'll be part of a food lineup that includes the biggest names in the business.

Please note, we are only looking for street food, soft drinks and coffee traders. We do not manage the bars or retail for this event.

When

Load in: You will be given a time slot Monday - Wednesday

Show Dates: Thursday 1st - Sunday 4th Aug 2019

Load out: Monday 5th August

Applications close: 31st January 2019
 

Where

Cornbury Estate, Charlbury, Oxfordshire

Fees

Fees are commission based (on net sales) with non refundable minimum fee based on pitch size, location and output.

All traders will be invoiced a non refundable minimum fee + VAT, payable in advance that will be deducted from the final licence fee owed. This minimum fee + VAT amount is dependant on offering of the individual trader and will be confirmed directly by the Eat Me Drink Me team.

Electricity fee TBC

If you would like to apply for a pitch at this event, please complete the application form below - you will need to include your unique trader code to complete your application. 

Once we have receive the form, we will send you a unique email address to send your relevant documentation, diagram of your set up and images to - we will not be able to consider your application without this information.

If your application is successful we will contact you via email to confirm the booking by 1st March 2019.  We will also supply you with terms for payment of the non-refundable minimum fee + VAT, power fee, cancellation fees and our standard terms and conditions which must be signed by you in order to trade with us.  There may also be a specific agreement supplied for certain events and/or venues - any terms or conditions listed in this document will supersede the standard Eat Me Drink Me ones.

If you have any questions please email Wilderness@eat-me-drink-me.co.uk.


Other

£150 cash litter, damages and impact bond is payable on arrival

If you wish to sell prepackaged soft drinks, a fee will be payable to the bar provider.

No vinyl or PVC signage permitted. You will be required to provide images of your planned branding and menu for sign off. And adhere to brand guidelines detailed below.

 

 

Brand Guidelines
Maintaining the Wilderness brand has a strong influence on determining the traders that will be successful in their application to trade at the festival. Before applying please take a few minutes to read through the Wilderness brand guidelines to ensure you are happy you can fulfil this criteria.
Contact information
Name *
Name
If you haven't got a unique trader code, please complete the registration form first. If you can't remember your unique trader code, please get in touch - info@eat-me-drink-me.co.uk
Please provide your VAT number if so
Event details
Event Dates *
Thursday 1st August - Sunday 4th August 2019
Loading in and out dates *
Load in: Tuesday 30th July or Wednesday 31st July (this will be confirmed to you closer to the event date by a member of the Eat Me Drink Me team) Load out: Monday 5th August by 18:00
About your stall/truck
Important notes to consider: Upon your application being processed, you will be asked to provide a detailed diagram of your set up. This will need to include all measurements in metres, access points and outline your front of house and back of house areas. Please have this ready in preparation. Please reduce your back of house space as much as possible as this may affect your location. Please note, if you are trading from a vehicle once these are sited by the Eat Me Drink Me team they cannot be moved for any reason. There is no camping behind stalls in the main arena.
I.e. Gazebo or Truck
Please list dimensions in metres (frontage x depth) If you work outside of the unit or need space for access please list the details here.
If you will need to have a back up vehicle, fridge truck and/or a gazebo please list the details here
Camping restrictions *
There is no camping behind stalls in the main arena
Please list dimensions in metres (frontage x depth) This should be the total of your stall/ truck dimensions and your back up vehicle/ gazebo dimensions. This should also include access and menu boards if required. Please note, only essential vehicles will be allowed to park behind your pitch (fridge and stock vehicles only).
Do you cook using gas? *
Do you require electricity? *
Power Requirements *
Eg. 1 x 16 amp or 1 x 32 amp
(This can be amended at a later date)
(This can be amended at a later date)
Have you traded at Wilderness before *
Your Food
Do you provide any of the following?
Please tick all that apply
Please outline dietaries per menu item by indicating vegetarian with V, vegan with VE, dairy free with DF and gluten free with GF. If items can be made GF or DF please indicate also. We recommend all traders offer a vegetarian and/or vegan option where possible
Please write something you would be happy to be used for marketing purposes
Do you want to sell soft drinks?
There will be a fee payable to the bar operator.
Documents
Do you have valid documentation? You will be contacted to provide copies of the below documents.
HACCP or other food safety procedures? *
Risk Assessment *
For your stall, including a section specifically for fire
Public & employer's liability insurance *
Public liability insurance up to £5,000,000 GBP and Employers liability insurance to £10,000,000 GBP
Electrical & Gas Safety Certificates
LPG only - we do not have storage space for spares on site
Evidence of Local Authority Registration *
Council Food Hygiene Star Rating (Scores on the Doors) *
Please note, only traders with a rating of 4 or above will be considered.
Personal Food Hygiene Certificate (level 2 or above)? *
Health and Safety policy / Company Safety Statement
If you have 5 or more employees
Are you able to separate your food waste?
I.e. Wood / Biodegradable / Compostable Please note, we do not allow single use plastic or polystyrene onsite
Terms & Conditions *
By ticking the checkbox below you agree to Eat Me Drink Me's Terms and Conditions
Privacy Policy *
By ticking the checkbox below you agree to Eat Me Drink Me's Privacy Policy

Have you registered?

Please make sure you have registered to be an Eat Me Drink Me trader before completing the event application form. You will then be sent an email confirming your Unique Trader Code.