Application for Green Field Summer Event

Join us for a premium multi-day green field event of mixed arts, music and activities. For this hugely exciting, all-inclusive event, guests are able to enjoy unlimited access to all food and drink offerings throughout the event. It is cashless throughout and consumption is measured using RFID technology in the users’ wristbands.

It will be a busy event that will require the best street food and drinks, highest service levels and a key requirement is to keep queues to an absolute minimum throughout the show. You will be guaranteed a minimum fee to cater to guests and reimbursed beyond this guarantee on a 'per item served’ basis and measured against a menu and prices agreed prior to the event. Additional contractual obligations will be detailed after your application and will include the likes of guaranteeing the ability to serve a minimum number of meals throughout the event, portion sizing etc.  We are looking for the very best street food, juice bars, sweets and non-alcoholic drinks (no bars or coffee).

Applications start being considered as soon as they are submitted. Please get your application in as soon as possible to avoid disappointed as slots do get booked up.

Upon your application being accepted, more information about the client and event will be released to you.

When

Show days: Thurs 16th August (PM) - Sunday 19th August 2018 (AM)

Load in: Tuesday 14th August
Load out: Sunday 19th August (PM)
 

Where

Eridge Park, Sussex

Fees

You will be paid a minimum guarantee for your attendance based on a pre agreed number of portions. Any sales above this will be reimbursed per portion by the client. Sales will be recorded by RFID system implemented by the client, it will require the caterer to input the menu items being served to the guest prior to the guest confirming the order using their wristband.

The final fee paid to you will equal the number of portions you sell. Fees will vary according to your food type and menu prices.

If you would like to apply for a pitch at this event, please complete the application form below - you will need to include your Eat Me Drink Me (EMDM) reference number to complete your application. 

Once we have receive the form, we will send you a unique email address to send your relevant documentation and images to - we will not be able to consider your application without this information.

If your application is successful we will contact you via email to confirm the booking by 30th April 2018.  We will also supply you with terms for payment and resupply a copy of out standard terms and conditions which must be signed by you in order to trade with us.  There may also be a specific agreement supplied for certain events and/or venues - any terms or conditions listed in this document will supersede the standard Eat Me Drink Me ones.

If you have any questions please email info@eat-me-drink-me.co.uk


Other

We require traders to simplify their menu to three or four items.

There is no charge for reasonable power at this event.

 

 

 

Contact information
Name *
Name
Stall name
If you haven't got a unique trader code, please complete the registration form first. If you can't remember your unique trader code, please get in touch - info@eat-me-drink-me.co.uk
About your stall/truck
Please note if you are trading from a vehicle once these are sited by the Eat Me Drink Me team they cannot be moved for any reason.
Please list dimensions in metres (frontage x depth) If you work outside of the unit or need space for access please list the details here.
If you will need to have a back up vehicle and/or a gazebo please list the details here
Please list dimensions in metres (frontage x depth) This should be the total of your stall/ truck dimensions and your back up vehicle/ gazebo dimensions.
Do you cook using gas? *
Do you require electricity? *
Power Requirements *
Eg. 1 x 16 amp or 1 x 32 amp
(This can be amended at a later date)
(This can be amended at a later date)
Have you ever traded with us before? *
Your Food
Do you provide any of the following? *
Please tick all that apply
Please give as much information as possible about your concept, menu and ethos.
Indicate any vegetarian, vegan, dairy free or gluten-free items. Please simplify your menu to 3 or 4 items to minimine the risk of queues and maximise speed of service.
Have you ever traded at an event using a completely cashless system (RFID) before? *
Documents
Do you have valid documentation? You will be contacted to provide copies of the below documents.
HACCP or other food safety procedures? *
Risk Assessment *
For your stall, including a section specifically for fire
Public & employer's liability insurance *
Public liability insurance up to £5,000,000 GBP and Employers liability insurance to £10,000,000 GBP
Electrical & Gas Safety Certificates
LPG only - we do not have storage space for spares on site
Evidence of Local Authority Registration *
Council Food Hygiene Star Rating (Scores on the Doors) *
Personal Food Hygiene Certificate (level 2 or above)? *
Health and Safety policy / Company Safety Statement
If you have 5 or more employees
Are you able to separate your food waste?
IE Wood / Biodegradable
Please ensure you have read the relevant details for each event to be aware of facilities available and requirements for each one.
Terms & Conditions *
By ticking the checkbox below you agree to Eat Me Drink Me's Terms and Conditions

Have you registered?

Please make sure you have registered to be an Eat Me Drink Me trader before completing the event application form. You will then be sent an email confirming your Unique Trader Code.