Street Food Application for Camp Bestival 2019

Join us for an awe inspiring multi award winning family festi-holiday set in the stunning grounds of Lulworth Castle, Dorset. This festival has a uniquely wide demographic, appealing to many, especially those with children looking for a magical weekend away. We require family friendly street food, soft drink and coffee traders to get involved.

Please note, this is the application for street food, soft drinks and coffee only. To apply for retail, please click HERE. We do not manage the bars for this event.

When

Load in: Tuesday 23rd July or Wednesday 24th July

Show Dates: Thursday 25th July - Sunday 28th July

Load out: Monday 29th July 2019

Applications close: Thursday 28th February 2019
 

Where

Lulworth Castle, Dorset

Fees

Fees are commission based (on net sales) with non refundable minimum fee based on pitch size, location and output.

All traders will be invoiced a non refundable minimum fee + VAT, payable in advance that will be deducted from the final licence fee owed. This minimum fee + VAT amount is dependant on offering of the individual trader and will be confirmed directly by the Eat Me Drink Me team.

Electricity fee TBC

If you would like to apply for a pitch at this event, please complete the application form below - you will need to include your unique trader code to complete your application. 

Once we have receive the form, we will send you a unique email address to send your relevant documentation, diagram of your set up and images to - we will not be able to consider your application without this information.

If your application is successful we will contact you via email to confirm the booking within two months of the application deadline. We will also supply you with terms for payment of the non-refundable minimum fee + VAT, power fee, cancellation fees and our standard terms and conditions which must be signed by you in order to trade with us.  There may also be a specific agreement supplied for certain events and/or venues - any terms or conditions listed in this document will supersede the standard Eat Me Drink Me ones.

If you have any questions please email campbestival@eat-me-drink-me.co.uk


Other

There is a very strict environmental policy which will need to be adhered to at all times.

All food and drink stalls are expected to only use 100% compostable cups and cutlery.

If you are selling soft drinks, no plastic bottles are allowed. Cans only.

£150 cash litter, damages and impact bond is payable on arrival

 

 

Contact information
Name *
Name
If you haven't got a unique trader code, please complete the registration form first. If you can't remember your unique trader code, please get in touch - info@eat-me-drink-me.co.uk
Please provide your VAT number if so
Event details
Event Dates *
Thursday 25th July - Sunday 28th July 2019
Loading in and out dates *
Load in: Tuesday 23rd July or Wednesday 24th July 2019 (this will be confirmed to you closer to the event date by a member of the Eat Me Drink Me team) Load out: Monday 29th July 2019
About your stall/truck
Important notes to consider: Upon your application being processed, you will be asked to provide a detailed diagram of your set up. This will need to include all measurements in metres, access points and outline your front of house and back of house areas. Please have this ready in preparation. Please note, if you are trading from a vehicle once these are sited by the Eat Me Drink Me team they cannot be moved for any reason. Not all areas allow camping behind your stall. Should your pitch be confirmed, we will confirm this with you.
I.e. Gazebo or Truck
Please list dimensions in metres (frontage x depth) If you work outside of the unit or need space for access please list the details here.
If you will need to have a back up vehicle, fridge truck and/or a gazebo please list the details here
Camping restrictions *
You can camp behind your pitch if required. However, there may be one or two areas where this isn’t possible due to back of house space. This will be confirmed to you should your application be confirmed. Please note traders who do not have space back of house will need to camp in the staff campsite, the showers are located in the staff campsite.
Please list dimensions in metres (frontage x depth) This should be the total of your stall/ truck dimensions and your back up vehicle/ gazebo dimensions. This should also include access and menu boards if required. Please note, only essential vehicles will be allowed to park behind your pitch (fridge and stock vehicles only).
Do you cook using gas? *
Do you require electricity? *
Power Requirements *
Eg. 1 x 16 amp or 1 x 32 amp
(This can be amended at a later date)
(This can be amended at a later date)
Have you traded at Camp Bestival before? *
Your Food
Do you provide any of the following?
Please tick all that apply
Please outline dietaries per menu item by indicating vegetarian with V, vegan with VE, dairy free with DF and gluten free with GF. If items can be made GF or DF please indicate also. We recommend all traders offer a vegetarian and/or vegan option where possible
Please write something you would be happy to be used for marketing purposes
Do you want to sell soft drinks? *
If you are selling soft drinks, no plastic bottles are allowed. Cans only.
Documents
Do you have valid documentation? You will be contacted to provide copies of the below documents.
HACCP or other food safety procedures? *
Risk Assessment *
For your stall, including a section specifically for fire
Public & employer's liability insurance *
Public liability insurance up to £5,000,000 GBP and Employers liability insurance to £10,000,000 GBP
Electrical & Gas Safety Certificates
LPG only - we do not have storage space for spares on site
Evidence of Local Authority Registration *
Council Food Hygiene Star Rating (Scores on the Doors) *
Please note, only traders with a rating of 4 or above will be considered.
Personal Food Hygiene Certificate (level 2 or above)? *
Health and Safety policy / Company Safety Statement
If you have 5 or more employees
Are you able to separate your food waste?
I.e. Wood / Biodegradable / Compostable Please note, we do not allow single use plastic or polystyrene onsite
Terms & Conditions *
By ticking the checkbox below you agree to Eat Me Drink Me's Terms and Conditions
Privacy Policy *
By ticking the checkbox below you agree to Eat Me Drink Me's Privacy Policy

Have you registered?

Please make sure you have registered to be an Eat Me Drink Me trader before completing the event application form. You will then be sent an email confirming your Unique Trader Code.