Application for Knebworth Winter Festival 2019

We are delighted to be partnering with our friends at Winter Festivals Ltd again for the return of Knebworth Winter Festival!

The lavish Tudor estate has played host to a busy Christmas Fair for over 20 years and we're thrilled to be taking on the responsibility for the 2nd year running. The fair is set to be a truly magical event with hundreds of stalls, a themed outdoor food and drink village, a programmed feature stage and enchanting Santa's grotto. Join us for a traditional, festive 3 days at this stunning country estate just one hour's drive north of London.

Applications start being considered as soon as they are submitted. Please get your application in as soon as possible to avoid disappointment as slots do get booked up.

Please note we are not booking coffee traders or bars for this event.

When

Load in: Wednesday 6th November or Thursday 7th November 2019

Show Dates: Friday 8th - Sunday 10th November 2019

Load out: Night of or Monday 11th November 2019

Applications close: [insert dates]
 

Where

Knebworth House, Hertfordshire

Other

Power charges may apply dependent on requirements

Must trade for the full weekend

£150 cash litter, damages and impact bond is payable on arrival (street food only)

 

 

Fees

Craft & Gift Stalls: Dependent on pitch size, ranging from £280 + VAT to £555 + VAT . Prices will be provided upon receiving your application.

1 x 6ft trestle table included

Street food (up to 6m frontage): £840 + VAT (power charges apply)

Small units (chestnuts/chocolate dip):        £450 + VAT (power charges apply)

 

If you would like to apply for a pitch at this event, please complete the application form below - you will need to include your unique trader code to complete your application. 

Once we have receive the form, we will send you a unique email address to send your relevant documentation, diagram of your set up and images - we will not be able to consider your application without this information.

If your application is successful we will contact you via email to confirm the booking.  We will also supply you with terms for payment of the non-refundable minimum fee + VAT, power fee, cancellation fees and our standard terms and conditions which must be signed by you in order to trade with us.  There may also be a specific agreement supplied for certain events and/or venues - any terms or conditions listed in this document will supersede the standard Eat Me Drink Me ones.

If you have any questions please email info@eat-me-drink-me.co.uk


Contact information
Name *
Name
If you haven't got a unique trader code, please complete the registration form first. If you can't remember your unique trader code, please get in touch - info@eat-me-drink-me.co.uk
Please provide your VAT number if so
Event details
Event Dates *
You must be able to trade throughout the entirety of the show.
Loading in and out dates *
Load in: Wednesday 6th or Thursday 7th November 2019 (this will be confirmed to you closer to the event date by a member of the Eat Me Drink Me team) Load out: Night of, or Monday 11th November 2019
About your stall and set up
Important notes to consider: Upon your application being processed, you will be asked to provide a detailed diagram of your set up. This will need to include all measurements in metres, access points and outline your front of house and back of house areas. Please have this ready in preparation. Please reduce your back of house space as much as possible as this may affect your location. Please note, if you are trading from a vehicle once these are sited by the Eat Me Drink Me team they cannot be moved for any reason.
Do you require electricity? *
Power Requirements *
Eg. 1 x 16 amp or 1 x 32 amp
(This can be amended at a later date)
Have you traded at Knebworth before? *
For craft & gift traders only
This section is only applicable for craft & gift traders, for street food see below.
Please specify your space preferences
Please note, these are requests, we can not guarantee your spot until the final line up has been confirmed. It is essential you provide us with an image of you set up. Please tick all that apply:
This is so we have a clear understanding of your space requirements and how best to locate you
For street food only
This section is only applicable for street food vendors. Please do not answer the below if you do not fall into this category.
I.e. Gazebo or Truck
Please list dimensions in metres (frontage x depth) If you work outside of the unit or need space for access please list the details here.
If you will need to have a back up vehicle, fridge truck and/or a gazebo please list the details here
Please list dimensions in metres (frontage x depth) This should be the total of your stall/ truck dimensions and your back up vehicle/ gazebo dimensions. This should also include access and menu boards if required. Please note, only essential vehicles will be allowed to park behind your pitch (fridge and stock vehicles only).
(This can be amended at a later date)
Your food or products
Please write something you would be happy to be used for marketing purposes
Specific to street food only
Please only answer the below if you fall into this category
Do you cook using gas?
Do you provide any of the following?
Please tick all that apply
Please outline dietaries per menu item by indicating vegetarian with V, vegan with VE, dairy free with DF and gluten free with GF. If items can be made GF or DF please indicate also. We recommend all traders offer a vegetarian and/or vegan option where possible
Do you want to sell soft drinks?
There will be a fee payable to the bar operator.
Documents
Do you have valid documentation? You will be contacted to provide copies of the below documents.
Risk Assessment *
For your stall, including a section specifically for fire
Public & employer's liability insurance *
Public liability insurance up to £5,000,000 GBP and Employers liability insurance to £10,000,000 GBP
Street food specific
If you do not fall into this category, please do not fill in the below
HACCP or other food safety procedures?
Electrical & Gas Safety Certificates
LPG only - we do not have storage space for spares on site
Evidence of Local Authority Registration
Council Food Hygiene Star Rating (Scores on the Doors)
Please note, only traders with a rating of 4 or above will be considered.
Personal Food Hygiene Certificate (level 2 or above)?
Health and Safety policy / Company Safety Statement
If you have 5 or more employees
Are you able to separate your food waste?
I.e. Wood / Biodegradable / Compostable Please note, we do not allow single use plastic or polystyrene onsite
Please ensure you have read the relevant details for each event to be aware of facilities available and requirements for each one.
Terms & Conditions *
By ticking the checkbox below you agree to Eat Me Drink Me's Terms and Conditions
Privacy Policy *
By ticking the checkbox below you agree to Eat Me Drink Me's Privacy Policy

Have you registered?

Please make sure you have registered to be an Eat Me Drink Me trader before completing the event application form. You will then be sent an email confirming your Unique Trader Code.